PS: Daily Labor Posting & Reversals Reference

 

The Context

Purpose & Location: 

• This functionality prevents double labor postings during the current month by prioritizing daily labor imports from your Time & Attendance system over bi-monthly accounting postings. This provides timely insights into workforce management and allows properties to view detailed, day-by-day labor costs without waiting for the accounting system's Payroll Journal postings.

 

The Data: Settings & System Behaviors:

Use this table to understand the required settings and automated behaviors associated with daily labor imports.

Setting / Event	Definition & System Behavior
Daily Labor	A configuration in Site Options that must be set to Yes for the posting correction/reversing process to work correctly.
Mid-Month Calculations	The system calculates labor for the current month using only the labor hours and amounts pulled from the daily labor import.
Automated Reversals	If the system pulls in a journal entry or any other labor posting from the accounting system during the current month, ProfitSword will automatically adjust or reverse this posting to prevent double-counting.
Month-End Sync	At the end of the month, when the "show actuals in reports" flag is flipped, the system makes a final correction posting to permanently synchronize the labor accounts with the accounting system.

System Limits & Constraints

• Permission Restrictions: If settings need to be updated or enabled, you must contact ProfitSword Support to make the change on the backend.