PS: Adding and Configuring System Currencies

The Hook:

Use this workflow to establish the currencies available for property assignment and financial reporting.

Before a property can operate in a specific currency or a report can convert figures, the currency must be defined in the Corporate Admin settings.

 

Prerequisites:

• Permissions: Requires Corporate Admin access.
• Next Steps: After creating a currency, you must configure Exchange Rates before it can be fully utilized.

 

The Steps:

1. Navigate to the Corporate menu and select Admin > Currency.
2. Click the (+) Add icon to generate a new row.
3. Enter the Code (3-character abbreviation, e.g., USD, CAD).
4. Enter the Label (the display name or country, e.g., "US Dollar").
5. Check the appropriate configuration boxes:
   • Is Functional Currency: Allows the currency to be assigned as a Property’s default.
   • Is Reporting Currency: Allows the currency to be selected in ProfitSage Reporting.
   • Is Active: Makes the currency visible in system dropdowns.
6. Click the Save icon (or press Ctrl + S) to save.

 

The Result:

• Success: The new currency is saved and the ID field automatically populates. The currency is now available for Exchange Rate configuration.
   

Troubleshooting:

• Currency not visible in the list: The screen defaults to showing only Active currencies. Click the Options icon, select the option to display All (Active and Inactive), and click the Green Check Mark.
• Need to remove a currency: Do not use the Trashcan icon (Delete) if the currency has ever been used. Instead, uncheck the Is Active box to hide it while preserving historical data.