PS: Setting up Tax/Cash Settings

The Hook:

• Use this workflow to assign tax codes to revenue-generating GL accounts in ProfitSage.
• Accurate tax mapping is essential for ensuring that tax reporting within the system matches the property's financial requirements.

Prerequisites:

• Permissions: Requires access to the Accounting Admin menu.
• Account Status: Ensure the GL accounts you wish to map are set to Active (indicated by a 'Y' in the Active column).

The Steps:

1. Navigate to the Accounting menu and select Accounting Admin > Tax/Cash Settings.
2. Click the Options icon in the top left corner.
3. Select the target Department from the dropdown list (e.g., Rooms, Food & Beverage).
4. Locate the specific Revenue Line (GL Account) to configure.
5. Click the Edit icon in the Types column.
6. Check the boxes for all specific taxes that apply to this revenue line.
7. Click the Green Check Mark to confirm the selection.
8. Click Save at the top left hand corner of the screen to commit changes for the department.
9. Repeat this process for all other revenue-generating departments.
   • Following steps 1 to 9 to set up the Cash accounts under the Cash/Receivable Department.

The Result:

• Success: The selected taxes will now calculate automatically whenever revenue is recorded against these specific GL accounts.

Troubleshooting:

• GL Account is marked 'N': If a GL account displays 'N' in the Active column, it is currently inactive. You must navigate to the Customized Accounts screen to reactivate it before mapping taxes.
• Taxes not calculating: Ensure you clicked Save before navigating away from the department page. Unsaved changes are lost when switching departments.