PS: How to Set Up and Manage Credit Card Commission Rates

The Hook: Use this workflow to input and update commission rates, allowing the system to accurately forecast and track estimated credit card commissions and net totals.

Prerequisites: 

• Requires access to the Accounting Admin menu at the Site level. 
• Credit cards must already be set up in Customized Accounts under the Cash and Receivables section. 
• Must obtain the correct commission percentage rates from your property's accounting department.

The Steps:

1. Navigate to the Site level and select Accounting Admin > Credit Card Commission.
2. Locate the credit card row you wish to update (these populate based on your Customized Accounts setup).
3. Enter the Date (the effective date for the rate to begin).
4. Enter the Rate (the percentage of the commission).
5. Click the Save icon to finalize the setup.
6. To Change a Rate: Click the Copy button to the left of the existing credit card line.
7. The line will duplicate and highlight in red; on this new line, change the Date to the new effective date and enter the new Rate.
8. Click Save.

The Result Validation: 

• Success: Navigate to Accounting Menu > Accounting Reports (or Daily Menu > IJ Reports) and open the Credit Commissions report. 
• Success: The report displays the daily credit card deposit, the mapped commission rate, the calculated commission amount, and the net total (Daily Activity minus Calculated Commission).

Troubleshooting: 

• Critical Note: NEVER delete or edit a previous credit card commission rate, as this will alter historical data across the system. Always use the Copy feature to create a new line for updated rates. 
• Note: If a credit card is missing from the list, ensure it has been properly added to the Customized Accounts section under Cash and Receivables.