The Hook: Use this workflow to map revenues and settlements for properties using the Galaxy PMS system.
Prerequisites:
- Required Reports: Sundry and Allowance Report, Market Segment Analysis Report, Daily Revenue Report.
The Steps:
- Map room revenue lines using the Market Segment Analysis Report; map "Stat" and "Amount" accordingly.
- Map additional revenue from the Sundry or Revenue import; use POS data for F&B covers if available.
- Map cash and settlement transactions (importing as negative numbers) to the code "-AMT".
- Map receivables found on the Daily Revenue Report; map "End of Day" balance to "AMT" and "Previous Day" balance to "-AMT".
The Result Validation:
- Success: Revenue totals match the Daily Revenue Report and Sundry and Allowance Report.
Troubleshooting:
- Note: Instruct customers to rename duplicate outlet names to prevent data merging.
- Note: Map both AR guest folio and direct bill amounts to capture out-of-balance amounts for research.
- Note: Map general AR payments to a single line in the cash department for manual adjustment.
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