How to Map the Income Journal for Galaxy PMS

The Hook: Use this workflow to map revenues and settlements for properties using the Galaxy PMS system.

Prerequisites: 

• Required Reports: Sundry and Allowance Report, Market Segment Analysis Report, Daily Revenue Report.

The Steps:

1. Map room revenue lines using the Market Segment Analysis Report; map "Stat" and "Amount" accordingly.
2. Map additional revenue from the Sundry or Revenue import; use POS data for F&B covers if available.
3. Map cash and settlement transactions (importing as negative numbers) to the code "-AMT".
4. Map receivables found on the Daily Revenue Report; map "End of Day" balance to "AMT" and "Previous Day" balance to "-AMT".

The Result Validation: 

• Success: Revenue totals match the Daily Revenue Report and Sundry and Allowance Report.

Troubleshooting: 

• Note: Instruct customers to rename duplicate outlet names to prevent data merging. 
• Note: Map both AR guest folio and direct bill amounts to capture out-of-balance amounts for research. 
• Note: Map general AR payments to a single line in the cash department for manual adjustment.