PS: How to Map PMS and POS Items

The Hook: Use this workflow to assign General Ledger (GL) accounts to raw data imported from your Property Management System (PMS) or Point of Sale (POS) system to ensure accurate daily reporting.

Prerequisites:

• Requires Site Admin access to the Daily menu.
• Daily import files must be present in the system.

The Steps:

1. Navigate to Daily > Import PMS (or Import POS).

2. Click the Options icon and select New from the Filter dropdown to view only unmapped items. 

   Note: If mapping for the first time, we recommend starting with the Revenue Accounts, then Payment, followed by Receivables. 

3. Locate the line item you wish to map.
4. Select the Type from the dropdown (e.g., Amt for revenue, Stat for counts).
5. Click the Edit (pencil) icon under the GL Account column.
6. Search for and select the appropriate GL Account from the list.
7. Click the Save icon.
8. Click the Import icon at the top right and select Update to refresh the Income Journal Summary.

The Result Validation:

• Success: The mapped items disappear from the "New" filter view, and the Income Journal Summary updates with the mapped figures.

Troubleshooting:

• Note: If a line item is not needed for balancing (e.g., occupancy percentage), map the Type to NA and the Account to None.