PS: Month-End Close Checklist

The Context: This checklist outlines the standard order of operations for closing a financial period in ProfitSword to ensure alignment with the accounting system.

The Data:

• Step 1: Daily Operations: Ensure all Daily Income Journals are balanced and exported.
• Step 2: Accounting Sync: Check the Month End Correction? box in Import Accounting Actuals.
• Step 3: Import: Run the Import Accounting Actuals process (Auto or Manual) to generate the correction batch .
• Step 4: Review: Check the Recon screen for Net Change and Import Monitor >> Balance Report for any Out of Balances or missing accounts.
• Step 5: Lock: Check the Is Closed? box in Import Accounting Actuals to prevent further changes.
• Step 6: Forecast Admin: Update the Start Period in Forecast Admin to lock the prior month and roll actuals.

Limits:

• Timing: Do not check "Is Closed" until the accounting system is final. Changes made in Accounting after this box is checked will not import unless the box is unchecked