PS: Inputting Daily Cash and Credit Card Deposits

The Hook: Use this workflow to record physical cash drops and credit card settlements to track over/short variances against the PMS postings.

Prerequisites:

• Cashiers must be set up in the Accounting Admin menu.
• Daily Income Journal import must be complete.

The Steps:

1. Navigate to Daily > Input Cash.
2. Locate the row for the specific Cashier or Department (e.g., Front Desk).
3. Enter the amount of cast from your PMS Reports in the Cash Posted column.
4. Enter the actual amount physically dropped in the safe in the Cash Dropped column.
5. If there is an over/short, enter the reason under the Explanation column.
6. Click Save.
7. Navigate to Daily > Input Credit Card.
8. Enter the Submitted Amount (the amount sent to the processor) for each card type (Visa, Amex, etc.).
9. (Optional) Enter the Bank Deposit amount if your company tracks merchant settlements separately.
10. Explanation column is for documenting reasons for over/shortages, the processed batch number, or the initials of the data entry individual.
11. Click Save.

The Result Validation:

• Success: The Over/Short column calculates the variance between the PMS "Posted" amount and your entered "Dropped/Submitted" amount.