PS: How to Balance the Daily Income Journal

The Hook: Use this workflow to verify that your daily revenue, payments, and receivables match your PMS data and ensure the day is balanced before exporting to accounting.

Prerequisites:

• Requires access to the Daily menu and Input IJ/PMS screens.
• Must have the daily reports from your PMS (e.g., Daily Closing, Market Segmentation) available for comparison.

The Steps:

1. Navigate to Daily > Input PMS (or Input IJ depending on your view).
2. Review the Income Journal Summary box on the left to see if the Out of Balance line is non-zero.
3. Click the Options icon and select New from the Filter dropdown to check for unmapped items.
4. Map any new codes to the appropriate Type (e.g., Amt, Stat) and GL Account.
5. Click the Import icon and select Update to refresh the summary box.
6. Compare the Total Revenue line in ProfitSword against your PMS Market Segmentation or Daily Closing report.
7. Compare the Cash and Credit Card totals against your PMS settlement reports.
8. If variances exist, enter values in the Manual Adjusts column to correct rounding errors or missing adjustments.
9. Click Save.

The Result Validation:

• Success: The Out of Balance line in the Income Journal Summary displays 0.00.

Troubleshooting:

• Note: If you cannot find a GL account in the dropdown, ensure it is marked "Active" in the Customize Accounts screen. If the GL account does not exist, please submit a Support Ticket to create a new account.