Daily Labor Posting & Reversals Reference

 

The Context

Purpose & Location: 

• This functionality prevents double labor postings during the current month by prioritizing daily labor imports from your Time & Attendance system over bi-monthly accounting postings. This provides timely insights into workforce management and allows properties to view detailed, day-by-day labor costs without waiting for the accounting system's Payroll Journal postings.
• The configuration for this behavior is located by navigating to Site Options > Labor Options.

 

The Data: Settings & System Behaviors:

Use this table to understand the required settings and automated behaviors associated with daily labor imports.

Setting / Event	Definition & System Behavior
Daily Labor	A configuration in Site Options that must be set to Yes for the posting correction/reversing process to work correctly.
Mid-Month Calculations	The system calculates labor for the current month using only the labor hours and amounts pulled from the daily labor import.
Automated Reversals	If the system pulls in a journal entry or any other labor posting from the accounting system during the current month, ProfitSword will automatically adjust or reverse this posting to prevent double-counting.
Month-End Sync	At the end of the month, when the "show actuals in reports" flag is flipped, the system makes a final correction posting to permanently synchronize the labor accounts with the accounting system.

System Limits & Constraints

• Permission Restrictions: Clients can view the "Daily Labor" setting in Site Options, but they cannot change it. If this setting needs to be updated or enabled, you must contact ProfitSword Support to make the change on the backend.