How to Map Income Journals for Marriott Reward Stays

The Hook: Use this workflow to correct Out of Balances caused by Marriott Reward Stays by accurately mapping redemption codes and configuring tax calculations.

Prerequisites: 

• Access to the PMS Reference Screen under the Accounting Module at the Site Level. 
• Access to Fosse Guest Home Screen (F8) for system management.

The Steps:

1. Navigate to the PMS Reference Screen and search for "Redemption".
2. Map "MBV REDEMPTION (Debit)" to a Discount Revenue or designated Reward Stay Revenue Account.
3. Map the two "Redemption Offset" accounts to either a Clearing Account within the Balance Sheet or a Frequent Stay Rewards Expense Account.
4. Navigate to Guest Home Screen > F8 > Systems Management > Setup Options > Redemption Tax Calculation to configure tax settings.
5. Set "Include Tax in MW Posting" to 'Y' if you wish to include taxes in the nightly Redemption Adjustment, or 'N' to exclude them.
6. For properties with 95% or higher occupancy, manually post revenue under "MBV - OCC Premium" before data is sent to ProfitSword.

The Result Validation: 

• Success: The nightly journal posting reflects the tax calculation setting chosen, and the Income Journal balances regarding reward stays.

Troubleshooting: 

• Note: Any manual postings of ‘XF’ done in the Cashier’s Journal will be ignored by the nightly automatic offset of ‘XF/MW’.